Secretary II

Contemporaries is a government contracting firm working with the National Institutes of Health. We are currently looking to add an Administrative Assistant II/Admin II to a long-term contract with the national institutes of health. This is a full-time, onsite position, suited for individuals with 1 - 2 years of admin experience, and recent college graduates with limited admin experience, or related experience from an internship. Candidates should have great communication skills, a strong understanding of technical skills especially using MS Office software, and experience performing administrative or clerical tasks.

Duties:

• Provide support for branch including scheduling, answering phones, greeting visitors, sorting, and filing various documents; establish and prepare new files and file systems; enter data into electronic files.
• Provide preparation of documents including travel, timekeeping, work orders, acquisitions, training, mobile orders, telecommunication orders, etc., for completeness and compliance with policies and procedures.
• Provide timekeeping duties for staff.
• Request office supplies, maintain records, photocopies, and prepares shipping requests with governmental approval.
• Operate office equipment such as computer/word processor, printer, scanner, copier and fax.
• Sort and distribute mail.
• Deliver packages if needed throughout the NIH campus.
• Enter receiving of goods and services into POTS within 7 days of stamped receiving data.
• Generate or assist in the preparation of meeting minutes, routine reports, and other office and action items.
• Maintain work files and related communication in shared files or on the SharePoint site.
• Prepare and create travel authorization and vouchers using the current NIH travel System.
• Create and analyze written documents for disseminations to leadership.
• Prepare all types of personnel packages to submit to administrative office.
• Assist with special projects.
• Assist with property management.
• Other duties as assigned.

Profile:

• Recent college graduates with limited admin/clerical experience or internships with related skills, or administrative professionals with 1 - 3 years of experience, preferably in the government.
• Experience working with MS Office and related software.
• Experience working with office equipment and tools including, printers, fax machines, phones, etc.
• Excellent organizational skills.
• Able to work efficiently with a team.
• Strong oral and written communication skills.
• Good attention to detail.
• Able to train and work with different statistical software as requested.