Clerical and Administrative Assistant - Mid. level, Active DoD Secret Clearance required, Prior Expe

FWDthink is seeking an experienced mid-level Clerical and Administrative Assistant to join our innovative and growing company. In this role you will provide clerical and administrative support to an organization with a formalized structure. Interaction with general officers (or equivalent) and industry executives may occur. As such the right candidate will be familiar with the federal government and military culture, customs and courtesies and have strong oral and written communication skills and understand agency-related processes.

Primary Responsibilities

• Prepare and develop correspondence, reports, memorandums, presentations, papers, ready-to-send (RTS) emails and other forms of communication as directed
• Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers for proper format; review accuracy, correctness, and conformance to procedural and regulatory requirements and instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments.
• Plan, Coordinate, and Organize Events. The contractor shall secure facilities (on site and off site) prior to event by coordinating with the conference room coordinator or applicable office/agency. Submit all presentations in requested format by supported staff within the prescribed time frame.
• Secure necessary equipment (projector, computer, etc.) to conduct briefing. Operate equipment (projector, computer, etc.) as required. Take attendance at meetings as necessary, Distribute meeting minutes as necessary.
• Assist with video teleconferences (VTCs), SharePoint sites, etc.
• Monitor a broad range of communications in order to make scheduling determinations and recommendations to assigned Federal staff. Maintain daily schedule of assigned Federal staff.
• Have a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others
• Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate activities as assigned
• Participate in document meetings, conferences, etc.
• Maintain assigned files and record systems in accordance with the approved guidelines.
• Schedule and maintain a calendar of assigned meeting space within the organization
• Order and maintain approved inventory of standard office supplies for assigned staff utilizing approved process and procedures.
• Assist Federal staff with the completion of time and attendance submissions and maintain records as required.
• Assist the assigned staff with official travel requirements.
• Receive telephone calls and visitors. Direct call or visitor to requested Federal staff; redirect caller or visitor to appropriate staff as may be required.
• Complete routine duplication of documents utilizing provided duplication equipment not to exceed 15,000 printed pages.
• Proficient with Outlook, Teams, Word, Excel, and PowerPoint
• Additional duties may include security manager roles and responsibilities.

Required Qualifications

• Active DoD Secret Security Clearance or higher Required
• Associates degree or three (3) years of experience working with a DoD or Federal Government performing the tasks as listed

Overview:

FWDthink, LLC is an ISO 9001:2015, ISO/IEC 27001:2013, and ISO/IEC 2000-1:2018, Small Business 8(a), Small Business HUBZone, Small Business Economically Disadvantaged Women-Owned Small Business (EDWOSB). FWDthink is a consulting company focused on innovation in 3 areas: Tech, Education and Consulting. We primarily support the federal government with our corporate office located in Washington, D.C. FWDthink offers expertise in Information Technology (IT) Solutioning, Program Management, Procurement and Acquisition Solutioning, Business Consulting Services and strong Cybersecurity past performance. Established in 2010, FWDthink holds a TS facility clearance, is 100% Woman and U.S. owned. We are a company of creators with evolving interests. We think forward by aligning our resources, tools, and strategies to focus on the solution. At FWDthink, we use authenticity, simplicity, and kindness to enable talent and service. Our model focuses on moving the mission Forward and encourages experimentation, expression, and the disruption of paradigms that no longer serve the greater good.